Expensio: The smart way to manage your expenses
Discover how Expensio helps freelancers, self-employed professionals, and small businesses take control of their expenses — without the hassle.
The problem we all know
You know the drill: a drawer full of receipts, a spreadsheet spiraling out of control, and the stress of the upcoming VAT return. As a freelancer or entrepreneur, you want to focus on what you're good at — not on tracking expenses.
Yet it's essential. Without oversight, you miss out on VAT refunds, make errors in expense claims, and spend hours sorting everything out when your accountant asks.
Expensio: Expense management without hassle
Expensio was built with one goal: make tracking expenses so simple that you actually do it. No unnecessary features, no steep learning curve — just a tool that works.
What makes Expensio different?
Built for European entrepreneurs
Expensio understands how business works in Europe. Whether you're in the Netherlands, Germany, Belgium, or France — the correct VAT rates are immediately available. Select your country and you're ready to go.
Focus on what really matters
We deliberately chose to build only the features you actually need:
- Record expenses with all relevant details
- Bundle and submit expense claims
- Create professional exports
- Keep track of your costs
The 6 key features
1. Record expenses in seconds
Add an expense with date, description, and amount. Expensio automatically calculates VAT based on the rate you choose.
Have expenses that work on a per-unit basis, like mileage reimbursements? No problem. Enter the number of kilometers, the rate per kilometer, and Expensio does the math.
2. Store receipts digitally
Upload your receipts and invoices directly with each expense. Everything in one place — no more loose papers to lose.
Attachments are included in your PDF exports, so your claims are complete.
3. Bundle and submit claims
Group expenses into claims for your employer, client, or your own records. With one click, submit the claim and everything is locked for your archive.
Automatic numbering ensures you always have a unique claim number. You can even customize the format to your preference.
4. Professional PDF exports
Generate clear PDF expense reports you can send directly. Choose from:
- Compact — just the essentials
- Detailed — including VAT specification
With a Grow subscription, add your own logo for extra professionalism.
5. Multi-currency support
Working with international clients? Expensio supports multiple currencies with current exchange rates from the European Central Bank. Your expenses are automatically converted to euros for your overviews.
6. Payment QR code
With the Grow subscription, you can add a payment QR code to your claims. The recipient scans the code with their banking app and can pay directly — you can't get reimbursed faster.
Who is Expensio for?
Freelancers & Self-employed
As a freelancer, you don't have time to spend hours on administration. Expensio gives you oversight in minutes. Record your expenses on the go, create your claim at the end of the month, and send the PDF.
"Finally a tool that understands how freelancers work. Simple, fast, and exactly what I need."
Small businesses
Is your team growing? With Expensio, you keep control of expenses without complex accounting software. Clear categories and contacts make it easy to see where the money goes.
Employees with expense claims
Even if you're employed and need to submit expenses to your employer, Expensio is ideal. Add your expenses, bundle them into a claim, and send the PDF. Your employer sees exactly what, when, and why.
Transparent pricing
We believe in fair pricing without surprises.
Solo — €4.99/month
Perfect for individual entrepreneurs:
- Unlimited expenses
- Unlimited categories
- Unlimited claims
- Contact management
- Multi-currency support
Grow — €9.99/month
For growing businesses:
- Everything in Solo
- All PDF templates
- CSV export
- Custom branding on exports
- API access for integrations
- Save export presets
- Payment QR code
- Priority support
Try 14 days free — Full access to all features. No credit card required.
Security first
Your financial data deserves the best protection:
- Encrypted connections — all your data is transmitted securely
- Social login — log in securely with Google or Microsoft
- Optional two-factor authentication — extra security for your account
- European hosting — your data stays in Europe
Get started today
Ready to simplify your expense management?
- Create an account — you're ready in 30 seconds
- Add your first expense — experience how simple it is
- Create your first claim — see the result immediately
Want to dive deeper?
Check out our blog series on the journey from idea to product.
Daniel Plomp
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